Spaces You Can Reserve

Please note: Campus facilities may be more impacted by COVID-19 restrictions and construction. SOMeCA staff will update this guide as we confirm venue availability. Please contact your advisor for direct inquiries. 

  • An event proposal must be on file for any event being hosted on campus and must be provided to the facility hosting the event. An authorized representative must fill and submit an event proposal.
  • Student Organizations must complete Basic Registration prior to reserving space on campus.
  • For more information, please review Event Guidelines.
  • If a venue or facility is not listed below, it is currently unavailable for reservations.

 

Bay Tree Conference Rooms   |  Classrooms  |   Colleges 9   |   Cowell   |   Crown   |  John R. Lewis College   

|   Kresge   |   Merrill   |    Oakes   |  Athletics & Recreation   |  Porter   |   Rachel Carson   |   Stevenson   

|   Other Reservable Spaces

Bay Tree Conference Rooms

**Reservations for Bay Tree Conference Rooms must be made by your respective SOMeCA Office**

Muwekma Ohlone

Venue Setting

Indoors

Capacity

20

Cost

Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS.

Reservation

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Amah Mutsun

Venue Setting

 Indoors

Capacity

 22

Cost

Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS.

Reservation

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Esselen Nation

Venue Setting

Indoors

Capacity

18

Cost Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS.
Reservation Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Cervantes & Velasquez

Venue Setting

Indoors

Capacity

53

Cost

Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS.

Reservation

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Patio 1

Venue Setting

Outdoors

Capacity

Table Seating: 12, Standing: 115
Cost Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS.
Reservation Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Patio 2

Venue Setting

Outdoors

Capacity

Table Seating: 28, Standing: 179

Cost

Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS.

Reservation

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

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Classrooms

Venue Setting Indoor
Availability

Fall Quarter 2022

Classroom reservations are unavailable the first two weeks of the quarter due to class re-assignment and scheduling.

For Week 3 - 10 reservations, please submit an event proposal 5 business days before the scheduled event (10 business days is recommended).

To see classroom availability, please visit: https://registrar.ucsc.edu/classrooms/scheduling/index.html

Capacity

Indoor venues will be capped at 75% capacity of the event attendees, allowing for physical distancing and air flow to remain in compliance with recommended Environmental Health & Safety guidelines.

Cost Free, additional fees required for media equipment.
Reservation

Complete the Classroom Reservation Event Proposal through Docusign.

For email inquiries: classrm@ucsc.edu or soar@ucsc.edu 

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College 9 &  John R. Lewis College

Namaste Lounge

Venue Setting

Indoor

Availability

Monday - Sunday (8 AM - 11 PM)

Capacity

100

Cost

$100

Reservation & Stipulations

Reservation & Stipulations Information

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Multipurpose Room

Venue Setting

Indoor

Availability

Reservations only for Saturday ( 8 AM - 7 PM) & Sunday (8 AM - 7 PM). All others will be rejected

Capacity

Assembly Seating: 350, Dining Seating: 200

Cost

$150 for registered student organizations

Reservation & Stipulations

Reservation & Stipulations Information

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

 Social Sciences Lawn

Venue Setting

Outdoors

Availability

Monday - Sunday (8 AM - 10 PM)

Capacity

150

Cost

$150

Reservation & Stipulations

Reservation & Stipulations Information

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

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Cowell College

Cowell Conference Room 132

Venue Setting

Indoor

Capacity

49 with tables and chairs.

Cost

There is no cost to use this space, however, groups may be charged for damages/cleaning.

Reservation

Reservation Coordinator stevresc@ucsc.edu

Reservation Information

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Founders Glen

Venue Setting

Outdoor

Capacity

150

Cost

Free for registered student organizations.

Reservation

Reservation Coordinator stevresc@ucsc.edu

Reservation Information

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Stipulations

Only available for occasional events.

Cowell Courtyard

Venue Setting

Outdoor

Capacity

30

Cost

Free for registered student organizations

Reservation

Reservation Coordinator stevresc@ucsc.edu

Reservation Information

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Cowell Fireside Lounge

Venue Setting

Indoor

Capacity

65

Cost

$100

Reservation

Reservation Coordinator stevresc@ucsc.edu

Reservation Information

Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

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Crown College

Crown Fireside Lounge

Venue Setting

Indoor

Capacity

35

Cost

There is no cost to use this space, however, groups may be charged for damages/cleaning.

Reservation

Crown/Merrill Room Reservation Form

Stipulations

Crown Courtyard

Venue Setting

Outdoor

Cost

Free for registered student organizations

Reservation

Crown/Merrill Room Reservation Form

Stipulations 

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Kresge College

Seminar Room 159

Venue Setting

Indoor

Capacity

80

Cost

$75

Reservation

Kresge Programs Office at (831) 459-3925 or email kresgeacpc@ucsc.edu and complete this form.

Student Lounge

Venue Setting

Indoor

Capacity

20

Cost

Free for registered student organizations.

Reservation

Kresge Programs Office at (831) 459-3925 or email kresgeacpc@ucsc.edu

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Merrill College

Merrill Courtyard/Plaza

Venue Setting

Outdoor

Capacity

Standing: 349, Auditorium: 250, Dining: 116

Cost

Free for registered student organizations

Reservation & Stipulations

  1. Meet with your advisor to generate your Event Proposal Form, signed by your advisor.
  2. Determine ONE contact person from your group to be responsible for all communication with the Crown/Merrill Reservation Coordinator to avoid confusion.
  3. Make an appointment with Jenaro Ordonez at jenaro@ucsc.edu to complete paperwork (SOAR Event form, College Reservation form, Event Client Agreement) at least 2 weeks prior to the event.
  4. All forms and paperwork must be completed and signed at least 7 business days before the event. Cancellations will be charged 100% of reservation fees if cancelled within one week, and 50% of reservation fees if cancelled within two weeks of event.
  5. Major-sized events require SOAR Advisors to attend the full duration of the event.
  6. A tentative hold for a specific date can be made for your group or unit. The hold can remain for a maximum of 7 business days, before which time the event must be confirmed with all paperwork completed and signed. After 7 business days the tentative reservation will be deleted to allow other groups access.

Reservation of the plaza does not include reservation of the lawn.

Baobab Lounge

Venue Setting

Indoor

Capacity

20 seated, 30 standing

Availability

9 AM - 12 AM

Cost

Free for registered student organizations.

Reservation & Stipulations

Baobab Lounge Reservation Policies

1. Meet with your advisor to generate your Event Proposal Form, signed by your advisor.

2. Determine ONE contact person from your group to be responsible for all communication with the Crown/Merrill Reservation Coordinator to avoid confusion.

3. Make an appointment with Jenaro Ordonez at jenaro@ucsc.edu to complete paperwork (SOAR Event form, College Reservation form, Event Client Agreement) at least 2 weeks prior to the event.

4. All forms and paperwork must be completed and signed at least 7 business days before the event. Cancellations will be charged 100% of reservation fees if cancelled within one week, and 50% of reservation fees if cancelled within two weeks of event.

5. Major-sized events require SOAR Advisors to attend the full duration of the event.

6. A tentative hold for a specific date can be made for your group or unit. The hold can remain for a maximum of 7 business days, before which time the event must be confirmed with all paperwork completed and signed. After 7 business days the tentative reservation will be deleted to allow other groups access.

Cultural Center at Merrill

Venue Setting

Indoor

Capacity

350 seated, 400 standing

Availability

9 AM - 12 AM

Reservation & Stipulations

Cultural Center at Merrill Reservation Policies

  1. Meet with your advisor to generate your Event Proposal Form, signed by your advisor.
  2. Determine ONE contact person from your group to be responsible for all communication with the Crown/Merrill Reservation Coordinator to avoid confusion.
  3. Make an appointment with Jenaro Ordonez at jenaro@ucsc.edu to complete paperwork (SOAR Event form, College Reservation form, Event Client Agreement) at least 2 weeks prior to the event.
  4. All forms and paperwork must be completed and signed at least 7 business days before the event. Cancellations will be charged 100% of reservation fees if cancelled within one week, and 50% of reservation fees if cancelled within two weeks of event.
  5. Major-sized events require SOAR Advisors to attend the full duration of the event.
  6. A tentative hold for a specific date can be made for your group or unit. The hold can remain for a maximum of 7 business days, before which time the event must be confirmed with all paperwork completed and signed. After 7 business days the tentative reservation will be deleted to allow other groups access.

Casa Latina, 3rd Floor

Venue Setting

Indoors

Capacity

25

Availability

Monday - Friday, 9 AM - 6 PM

Reservation & Stipulations

  1. Meet with your advisor to generate your Event Proposal Form, signed by your advisor.
  2. Determine ONE contact person from your group to be responsible for all communication with the Crown/Merrill Reservation Coordinator to avoid confusion.
  3. Make an appointment with Jenaro Ordonez at jenaro@ucsc.edu to complete paperwork (SOAR Event form, College Reservation form, Event Client Agreement) at least 2 weeks prior to the event.
  4. All forms and paperwork must be completed and signed at least 7 business days before the event. Cancellations will be charged 100% of reservation fees if cancelled within one week, and 50% of reservation fees if cancelled within two weeks of event.
  5. Major-sized events require SOAR Advisors to attend the full duration of the event.
  6. A tentative hold for a specific date can be made for your group or unit. The hold can remain for a maximum of 7 business days, before which time the event must be confirmed with all paperwork completed and signed. After 7 business days the tentative reservation will be deleted to allow other groups access

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Oakes College

Oakes Learning Center

Venue Setting

Indoor

Availability

Monday - Friday: after 5:15 PM

Unavailable week before finals and finals week.

Capacity

150 seated, 300 standing

Cost

$100

Reservation

Oakes Facilities Reservation Form

Stipulations

Oakes Facilities Reservation Guidelines

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

Oakes Lower Lawn

Venue Setting

Outdoor

Capacity

<500

Capacity based on approved event guidelines.

Cost

$200

Reservation

Oakes Facilities Reservation Form

Stipulations

Oakes Facilities Reservation Guidelines

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

  • If your event requires electricity, it is highly recommended you rent a generator from a third party vendor. The outlet on the lower lawn is unreliable and limited in how much energy it can supply.
  • Vehicles may not drive on the lawn.
  • If you are planning to host a BBQ, be sure to submit an "Open Flame/Cooking Application and Permit" to the UCSC Deputy Campus Fire Marshal for approval, at least 10 days in advance. 
  • If your event requires outdoor amplified sound, please submit a request form to Student Life Assistant at oakesprograms@ucsc.edu

Oakes Upper Lawn

Venue Setting

Outdoor

Capacity

300

Cost

$75/per event

Reservation

Oakes Facilities Reservation Form

Stipulations

Oakes Facilities Reservation Guidelines

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

Oakes Amphitheater

Venue Setting

Outdoor

Capacity

250

Cost

$50

Reservation

Oakes Facilities Reservation Form

Stipulations

Oakes Facilities Reservation Guidelines

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

Kahlo & Shabazz Picnic Areas

Venue Setting

Outdoor

Capacity

20 per Picnic Area

Cost

$25

Reservation

Oakes Facilities Reservation Form

Stipulations

Oakes Facilities Reservation Guidelines

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

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Porter College

George P. Hitchcock Lounge

Venue Setting

Indoor

Capacity

20 person minimum

Availability

Weekdays: 8 AM - 1 AM

Weekends: 10 AM - 1 AM

Reservation

Contact James Blaine (jblaine@ucsc.edu) or Althea Carlson (alpcarls@ucsc.edu) about the proposed time for your event.

Stipulations

May be reserved by any campus group/office for up to four hours. Meetings and activities must have a 20 person minimum projected attendance.

Classroom 118

Venue Setting

Indoor

Availability

Contact James Blaine (jblaine@ucsc.edu) or Althea Carlson (alpcarls@ucsc.edu) about the proposed time for your event.

Reservation

Contact James Blaine (jblaine@ucsc.edu) or Althea Carlson (alpcarls@ucsc.edu) about the proposed time for your event.

Stipulations

May be reserved by any campus group for private meetings or up to 4 hours per day and 4 days per week, at any time.

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Rachel Carson College

Red Room

Venue Setting

Indoor & Outdoor Spae

Availability

Unavailability: Mondays, 7pm - 11pm & Fridays, 7:30pm-10:00pm

Capacity

50 seated, 75 standing

Cost

$50

Reservation

Complete the Request Form

Stipulations

Can reserve a maximum of 3 times per quarter.

If you have any further questions please reach out to the Student Life Assistant at carsonstudentlife@ucsc.edu

Plaza Tabling Area

Venue Setting

Outdoor

Cost

Free for registered student organizations

Reservation

For an event: Complete the Request Form

To table: Complete the Tabling Request Form

Stipulations

Please note, tables and chairs are NOT provided.If you have any further questions please reach out to the Student Life Assistant at carsonstudentlife@ucsc.edu

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Stevenson College

Stevenson Event Center

Venue Setting

Indoor

Availablity

7 AM - 12 AM

**Please note the Stevenson Event Center will be closed for renovations from 11/30/21 - 1/15-22.**

Capacity

150

Cost

Fees apply to use this room

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

Stevenson Reservation Information

Stevenson Fireside Lounge

Venue Setting

Indoor

Availability

7 AM - 12 AM

Capacity

49

Cost

Fees apply to use this room.

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

Stevenson Reservation Information

Silverman Conference Room

Venue Setting

Indoor

Availability

7 AM - 12 AM

Capacity

27

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

Stevenson Reservation Information

The Silverman's furniture can be moved around by the requester at their discretion but must be put back in the order indicated on the diagram on the wall.

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Other Reservable Spaces

Redwood Lounge

Venue Setting

Indoors & Outdoor Patio

Capacity

20

Availability

Monday to Thursday, 10 AM to 9 PM

Friday, 10 AM to 5 PM

After-hours or weekend requests are subject to staffing availability.

Cost

- Free for registered student organizations sponsored through SOMeCA
- Student organizations sponsored by a campus faculty members or other units (non-SOMeCA), and campus units: $35/hour

Reservation

Please fill out this reservation form (5) business days prior to your event.

Student Union

Venue Setting Indoors
Capacity 30
Availability

Monday to Thursday, 10 AM to 9 PM

Friday, 10 AM to 5 PM

After-hours or weekend requests are subject to staffing availability.

Cost - Free for registered student organizations sponsored through SOMeCA
- Student organizations sponsored by a campus faculty members or other units (non-SOMeCA), and campus units: $35/hour
Reservation Please fill out this reservation form (5) business days prior to your event.

McHenry and S&E Library Outside Tabling Areas

Venue Setting

Outdoor

Availability

One organization can table per day at each library.

Email

saraht@ucsc.edu

Cost

Free for registered student organizations.

Reservation & Stipulations

Library Tabling Proposal Form

Food and beverages outside S&E Library only.

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