Spaces You Can Reserve
Please note: Campus facilities may be more impacted by COVID-19 restrictions and construction. SOMeCA staff will update this guide as we confirm venue availability. Please contact your advisor for direct inquiries.
- An event proposal must be on file for any event being hosted on campus and must be provided to the facility hosting the event. An authorized representative must fill and submit an event proposal.
- Student Organizations must complete Basic Registration prior to reserving space on campus.
- For more information, please review Event Guidelines.
- If a venue or facility is not listed below, it is currently unavailable for reservations.
Bay Tree Conference Rooms | Classrooms | Colleges 9 | Cowell | Crown | John R. Lewis College
| Kresge | Merrill | Oakes | Athletics & Recreation | Porter | Rachel Carson | Stevenson
Bay Tree Conference Rooms**Reservations for Bay Tree Conference Rooms must be made by your respective SOMeCA Office** |
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Muwekma Ohlone |
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Venue Setting |
Indoors |
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Capacity |
20 |
|
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
|
Reservation |
Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests. |
Amah Mutsun |
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Note |
Amah Mutsun Conference Room is not available for public use as is it the temporary home for the Cantú Center. |
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Link |
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Esselen Nation |
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Venue Setting |
Indoors |
|
Capacity |
18 |
| Cost | Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
| Reservation | Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests. |
Cervantes & Velasquez |
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Venue Setting |
Indoors |
|
Capacity |
53 |
|
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
|
Reservation |
Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests. |
Patio 1 |
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Venue Setting |
Outdoors |
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Capacity |
Table Seating: 12, Standing: 115 |
| Cost | Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
| Reservation | Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests. |
Patio 2 |
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Venue Setting |
Outdoors |
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Capacity |
Table Seating: 28, Standing: 179 |
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Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
|
Reservation |
Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests. |
Classrooms |
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| Venue Setting | Indoor |
| Availability |
Classrooms are available from 8 AM - 11 PM. M-F requests will be reviewed after the 2nd week of instruction. Requests during the first two weeks of instruction wil be declined. Response to requests will require a minimum of 2-3 business days, sometimes longer during our busiest times. Same-day requests will be declined. |
| Capacity |
Various |
| Cost | May be additional charges for Learning Support Services is A/V is needed. |
| Reservation |
Please see https://classroomreservations.ucsc.edu/events/request/velGlZtG3UQUmXRg9PVh For email inquiries: classrm@ucsc.edu or soar@ucsc.edu |
College 9 & John R. Lewis College |
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Namaste Lounge |
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Venue Setting |
Indoor |
|
Availability |
Sunday - Thursday: 8am - 10pm Friday - Saturday: 8am - 12am |
|
Capacity |
100 |
|
Cost |
$100 |
|
Reservation & Stipulations |
Reservation & Stipulations Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal. |
Multipurpose Room |
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Venue Setting |
Indoor |
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Availability |
Monday - Thursday
Friday - Sunday
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|
Capacity |
Assembly Seating: 350, Dining Seating: 200 |
|
Cost |
$150; may be additional charges for tech and venue support |
|
Reservation & Stipulations |
Reservation & Stipulations Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal. |
Social Sciences Lawn |
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Venue Setting |
Outdoors |
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Availability |
Monday - Thursday
Friday
Saturday
Sunday
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|
Capacity |
150 |
|
Cost |
$150 |
|
Reservation & Stipulations |
Reservation & Stipulations Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Cowell College |
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Cowell Conference Room 132 |
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Venue Setting |
Indoor |
|
Availability |
Weekdays: 8:00 AM - 1:00 AM |
|
Capacity |
49 with tables and chairs. |
|
Cost |
There is no cost to use this space, however, groups may be charged for damages/cleaning. |
|
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for Venues. |
Founders Glen |
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Venue Setting |
Outdoor |
|
Capacity |
150 |
|
Availability |
For availability please contact cwst-reservationscoordinator@ucsc.edu This space is available for reservation for occasional events. |
|
Cost |
Free for registered student organizations. |
Cowell Courtyard |
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Venue Setting |
Outdoor |
|
Capacity |
30 |
|
Availability |
For availability please contact cwst-reservationscoordinator@ucsc.edu This space is available for reservation for occasional events. |
|
Cost |
Free for registered student organizations |
Mary Holmes Fireside Lounge |
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Venue Setting |
Indoor |
|
Capacity |
65 |
|
Availability |
For availability please contact cwst-reservationscoordinator@ucsc.edu This space is available for reservation for occasional events. |
|
Cost |
$100 |
|
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for Venues. |
Crown College |
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Crown Fireside Lounge |
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Venue Setting |
Indoor |
|
Capacity |
Seated: 20, Standing: 35 |
|
Cost |
There is no cost to use this space, however, groups may be charged for damages/cleaning. |
|
Availability |
Available 9 AM - 12 AM May not be reserved for ongoing meetings. SOAR Event Proposal must be completed least 48 hours in advance. |
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Reservation |
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|
Stipulations |
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Crown Courtyard |
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|
Venue Setting |
Outdoor |
|
Capacity |
30 |
|
Availability |
For availability, contact cmres@ucsc.edu |
|
Cost |
Free for registered student organizations |
|
Reservation |
Crown/Merrill Room Reservation Form |
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Stipulations |
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Merrill College |
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Merrill Courtyard/Plaza |
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Venue Setting |
Outdoor |
|
Capacity |
Standing: 349, Auditorium: 250, Dining: 116 |
|
Cost |
Free for registered student organizations |
|
Reservation & Stipulations |
For availability, contact cmres@ucsc.edu Please note, reservation of the plaza does not include reservation of the lawn. |
Baobab Lounge |
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|
Venue Setting |
Indoor |
|
Capacity |
30 |
|
Availability |
9 AM - 12 AM SOAR Event Proposal must be completed least 48 hours in advance |
|
Cost |
Free for registered student organizations. |
|
Reservation & Stipulations |
SOAR Event Proposal must be completed least 48 hours in advance |
Cultural Center at Merrill |
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Venue Setting |
Indoor |
|
Capacity |
350 seated |
|
Availability |
9 AM - 1 AM SOAR Event Proposal must be completed least 48 hours in advance |
|
Reservation & Stipulations |
SOAR Event Proposal must be completed least 48 hours in advance |
Casa Latina, 3rd Floor |
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|
Venue Setting |
Indoors |
|
Capacity |
25 |
|
Availability |
Monday - Friday, 9 AM - 6 PM |
|
Reservation & Stipulations |
SOAR Event Proposal must be completed least 48 hours in advance. |
Oakes College |
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Oakes Learning Center |
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|
Venue Setting |
Indoor |
|
Availability |
Unavailable for reservations Monday-Friday from 9 AM to 5 PM due to ongoing supplemental instruction during the academic year. Additionally not open to any reservations prior to and during finals week. |
|
Capacity |
150 seated, 300 standing |
|
Cost |
$100; may be additional charges for tech and venue support |
|
Reservation |
|
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Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. All requests must be submitted a minimum of TWO WEEKS before reservation date. If it is not submitted within this time frame we cannot guarantee Tech Crew Support. |
Oakes Lower Lawn |
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|
Venue Setting |
Outdoor |
|
Capacity |
<500 |
|
Cost |
$200 |
|
Reservation |
|
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Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. If your event requires electricity, it is highly recommended you rent a generator from a third party vendor. The outlet on the lower lawn is unreliable and limited in how much energy it can supply. Vehicles may not drive on the lawn. If you are planning to host a BBQ, be sure to submit an "Open Flame/Cooking Application and Permit" to the UCSC Deputy Campus Fire Marshal for approval, at least 10 days in advance. If your event requires outdoor amplified sound, please submit a request form to Student Life Assistant at oakesprograms@ucsc.edu. All requests must be submitted a minimum of TWO WEEKS before reservation date. If it is not submitted within this time frame we cannot guarantee Tech Crew Support. |
Oakes Upper Lawn |
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Venue Setting |
Outdoor |
|
Capacity |
300 |
|
Cost |
$75/per event |
|
Reservation |
|
|
Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. If you are planning to host a BBQ, be sure to submit an "Open Flame/Cooking Application and Permit" to the UCSC Deputy Campus Fire Marshal for approval, at least 10 days in advance. If your event requires outdoor amplified sound, please submit a request form to the Student Life Assistant at oakesprograms@ucsc.edu. All requests must be submitted a minimum of TWO WEEKS before reservation date. If it is not submitted within this time frame we cannot guarantee Tech Crew Support. |
Oakes Amphitheater |
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Venue Setting |
Outdoor |
|
Capacity |
250 |
|
Cost |
$50 |
|
Reservation |
|
|
Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. If your event requires outdoor amplified sound, please submit a request form to the Student Life Assistant at oakesprograms@ucsc.edu. All requests must be submitted a minimum of TWO WEEKS before reservation date. If it is not submitted within this time frame we cannot guarantee Tech Crew Support. |
Kahlo & Shabazz Picnic Areas |
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Venue Setting |
Outdoor |
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Capacity |
20 per Picnic Area |
|
Cost |
$25 per picnic area |
|
Reservation |
|
|
Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. Kahlo and Shabazz Picnic Areas do not have fire pits. If your event requires outdoor amplified sound, please submit a request form to the Student Life Assistant at oakesprograms@ucsc.edu. |
Porter College |
|
George P. Hitchcock Lounge |
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Venue Setting |
Indoor |
|
Capacity |
20 person minimum |
|
Cost |
$50 |
|
Availability |
Monday to Friday: 8 AM - 1 AM Saturday & Sunday: 10 AM - 1 AM |
|
Reservation |
To reserve, contact James Blaine (jblaine@ucsc.edu) or Porter College Activities Office at (831) 459-2857 |
|
Stipulations |
Meetings and activities must have a 20 person minimum projected attendance and event reservation may not exceed 4 hours. |
Classroom 118 |
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|
Venue Setting |
Indoor |
|
Reservation |
To reserve, contact James Blaine (jblaine@ucsc.edu) or Porter College Activities Office at (831) 459-2857 |
|
Stipulations |
May be reserved for up to 4 hours per day and 4 days per week, at any time. |
Porter Dining Hall Foyer |
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|
Venue Setting |
Indoor |
|
Availability |
Monday - Friday: 7 AM - 1 AM |
|
Reservation |
For tabling and displays, please contact James Blaine (jblaine@ucsc.edu) or Porter College Activities Office at (831) 459-2857 |
Porter & Kresge Dining Hall |
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|
Venue Setting |
Indoor |
|
Availability |
Friday & Saturday: 8:30 PM - 11:30 PM |
|
Cost |
$150; may be additional charges for tech and venue support |
|
Reservation |
To reserve: Contact James Blaine or Porter College Activities Office, (831) 459-2857 |
Stevenson College |
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Stevenson Event Center |
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Venue Setting |
Indoor |
|
Availablity |
7 AM - 12 AM |
|
Capacity |
150 |
|
Cost |
There is a $25/hour Tech Crew fee charge for any A/V support needed. |
|
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Stevenson Fireside Lounge |
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|
Venue Setting |
Indoor |
|
Availability |
8:00 AM – 2:00 AM |
|
Capacity |
49 |
|
Cost |
Fees apply to use this room. |
|
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Silverman Conference Room |
|
|
Venue Setting |
Indoor |
|
Availability |
Weekdays: 9:00 AM – 4:00 PM Weekends: After Hours Key Check Out needed for Evening/Weekend Access |
|
Capacity |
27 |
|
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form Stevenson Reservation Information The Silverman's furniture can be moved around by the requester at their discretion but must be put back in the order indicated on the diagram on the wall. |
Other Reservable Spaces |
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Redwood Lounge |
|
|
Venue Setting |
Indoors & Outdoor Patio |
|
Capacity |
47 |
|
Availability |
Monday to Thursday, 10 AM to 9 PM Friday, 10 AM to 5 PM Saturday/Sunday: By Request |
|
Cost |
- Free for registered student organizations sponsored through SOMeCA |
|
Reservation |
Please fill out this reservation form (5) business days prior to your event. |
McHenry and S&E Library Outside Tabling Areas |
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|
Venue Setting |
Outdoor |
|
Availability |
One organization can table per day at each library. |
|
|
|
|
Cost |
Free for registered student organizations. |
|
Reservation & Stipulations |
Food and beverages fundraisers outside S&E Library only McHenry Library: flyers, promotional, etc, but no food sales |
Hay Barn |
|
| Venue Setting | Indoor/Outdoor |
| Availability |
Please contact haybarn@ucsc.edu for availability. |
| Capacity | 150 in main hall |
| Cost |
Weekday $400 for 4 hrs $550 for 8 hrs Weekend $500 for 4 hrs $900 for 8 hrs Security Deposit of $1000 refundable post-event if no damage to building or premises or violations of Use Agreement occur. |
| Reservation | Security Deposit of $1000 Refundable post-event if no damage to building or premises or violations of Use Agreement occur. |
Student Union Deck |
|
| Venue Setting | Outdoor |
| Capacity | 49 |
| Reservation | Please fill out this reservation form (5) business days prior to your event. |
Thimann Courtyard |
|
| Venue Setting | Outdoor |
| Availability | For availability please contact dycgreen@ucsc.edu. This space is available for reservation for occasional events. |
