Spaces You Can Reserve
Please note: Campus facilities may be more impacted by COVID-19 restrictions and construction. SOMeCA staff will update this guide as we confirm venue availability. Please contact your advisor for direct inquiries.
- An event proposal must be on file for any event being hosted on campus and must be provided to the facility hosting the event. An authorized representative must fill and submit an event proposal.
- Student Organizations must complete Basic Registration prior to reserving space on campus.
- For more information, please review Event Guidelines.
- If a venue or facility is not listed below, it is currently unavailable for reservations.
Bay Tree Conference Rooms | Classrooms | Colleges 9 | Cowell | Crown | John R. Lewis College
| Kresge | Merrill | Oakes | Athletics & Recreation | Porter | Rachel Carson | Stevenson
Bay Tree Conference Rooms**Reservations for Bay Tree Conference Rooms must be made by your respective SOMeCA Office** |
|
Muwekma Ohlone |
|
Venue Setting |
Indoors |
Capacity |
20 |
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Amah Mutsun |
|
Venue Setting |
Indoors |
Capacity |
22 |
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Esselen Nation |
|
Venue Setting |
Indoors |
Capacity |
18 |
Cost | Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation | Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Cervantes & Velasquez |
|
Venue Setting |
Indoors |
Capacity |
53 |
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Patio 1 |
|
Venue Setting |
Outdoors |
Capacity |
Table Seating: 12, Standing: 115 |
Cost | Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation | Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Patio 2 |
|
Venue Setting |
Outdoors |
Capacity |
Table Seating: 28, Standing: 179 |
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Classrooms |
|
Venue Setting | Indoor |
Availability |
Fall Quarter 2022 Classroom reservations are unavailable the first three weeks of the quarter due to class re-assignment and scheduling. For Week 4 - 10 reservations, please submit an event proposal 5 business days before the scheduled event (10 business days is recommended). To see classroom availability, please visit: https://registrar.ucsc.edu/classrooms/scheduling/index.html |
Capacity |
Indoor venues will be capped at 75% capacity of the event attendees, allowing for physical distancing and air flow to remain in compliance with recommended Environmental Health & Safety guidelines. |
Cost | Free, additional fees required for media equipment. |
Reservation |
Complete the Classroom Reservation Event Proposal For email inquiries: classrm@ucsc.edu or soar@ucsc.edu |
College 9 & John R. Lewis College |
|
Namaste Lounge |
|
Venue Setting |
Indoor |
Availability |
Monday - Sunday (8 AM - 11 PM) |
Capacity |
100 |
Cost |
$100 |
Reservation & Stipulations |
Reservation & Stipulations Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Multipurpose Room |
|
Venue Setting |
Indoor |
Availability |
Reservations only for Saturday ( 8 AM - 7 PM) & Sunday (8 AM - 7 PM). All others will be rejected |
Capacity |
Assembly Seating: 350, Dining Seating: 200 |
Cost |
$150 for registered student organizations |
Reservation & Stipulations |
Reservation & Stipulations Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Social Sciences Lawn |
|
Venue Setting |
Outdoors |
Availability |
Monday - Sunday (8 AM - 10 PM) |
Capacity |
150 |
Cost |
$150 |
Reservation & Stipulations |
Reservation & Stipulations Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Cowell College |
|
Cowell Conference Room 132 |
|
Venue Setting |
Indoor |
Capacity |
49 with tables and chairs. |
Cost |
There is no cost to use this space, however, groups may be charged for damages/cleaning. |
Reservation |
Reservation Coordinator stevresc@ucsc.edu Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Founders Glen |
|
Venue Setting |
Outdoor |
Capacity |
150 |
Cost |
Free for registered student organizations. |
Reservation |
Reservation Coordinator stevresc@ucsc.edu Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Stipulations |
Only available for occasional events. |
Cowell Courtyard |
|
Venue Setting |
Outdoor |
Capacity |
30 |
Cost |
Free for registered student organizations |
Reservation |
Reservation Coordinator stevresc@ucsc.edu Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Cowell Fireside Lounge |
|
Venue Setting |
Indoor |
Capacity |
65 |
Cost |
$100 |
Reservation |
Reservation Coordinator stevresc@ucsc.edu Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Crown College |
|
Crown Fireside Lounge |
|
Venue Setting |
Indoor |
Capacity |
35 |
Cost |
There is no cost to use this space, however, groups may be charged for damages/cleaning. |
Reservation |
|
Stipulations |
|
Crown Courtyard |
|
Venue Setting |
Outdoor |
Cost |
Free for registered student organizations |
Reservation |
Crown/Merrill Room Reservation Form |
Stipulations |
|
Kresge College |
|
Seminar Room 159 |
|
Venue Setting |
Indoor |
Capacity |
80 |
Cost |
$75 |
Reservation |
Kresge Programs Office at (831) 459-3925 or email kresgeacpc@ucsc.edu and complete this form. |
Student Lounge |
|
Venue Setting |
Indoor |
Capacity |
20 |
Cost |
Free for registered student organizations. |
Reservation |
Kresge Programs Office at (831) 459-3925 or email kresgeacpc@ucsc.edu |
Merrill College |
|
Merrill Courtyard/Plaza |
|
Venue Setting |
Outdoor |
Capacity |
Standing: 349, Auditorium: 250, Dining: 116 |
Cost |
Free for registered student organizations |
Reservation & Stipulations |
Reservation of the plaza does not include reservation of the lawn. |
Baobab Lounge |
|
Venue Setting |
Indoor |
Capacity |
20 seated, 30 standing |
Availability |
9 AM - 12 AM |
Cost |
Free for registered student organizations. |
Reservation & Stipulations |
Baobab Lounge Reservation Policies 1. Meet with your advisor to generate your Event Proposal Form, signed by your advisor. |
Cultural Center at Merrill |
|
Venue Setting |
Indoor |
Capacity |
350 seated, 400 standing |
Availability |
9 AM - 12 AM |
Reservation & Stipulations |
Cultural Center at Merrill Reservation Policies
|
Casa Latina, 3rd Floor |
|
Venue Setting |
Indoors |
Capacity |
25 |
Availability |
Monday - Friday, 9 AM - 6 PM |
Reservation & Stipulations |
|
Oakes College |
|
Oakes Learning Center |
|
Venue Setting |
Indoor |
Availability |
Monday - Friday: after 5:15 PM Unavailable week before finals and finals week. |
Capacity |
150 seated, 300 standing |
Cost |
$100 |
Reservation |
|
Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. |
Oakes Lower Lawn |
|
Venue Setting |
Outdoor |
Capacity |
<500 Capacity based on approved event guidelines. |
Cost |
$200 |
Reservation |
|
Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.
|
Oakes Upper Lawn |
|
Venue Setting |
Outdoor |
Capacity |
300 |
Cost |
$75/per event |
Reservation |
|
Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.
|
Oakes Amphitheater |
|
Venue Setting |
Outdoor |
Capacity |
250 |
Cost |
$50 |
Reservation |
|
Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.
|
Kahlo & Shabazz Picnic Areas |
|
Venue Setting |
Outdoor |
Capacity |
20 per Picnic Area |
Cost |
$25 |
Reservation |
|
Stipulations |
Oakes Facilities Reservation Guidelines Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.
|
Porter College |
|
George P. Hitchcock Lounge |
|
Venue Setting |
Indoor |
Capacity |
20 person minimum |
Availability |
Weekdays: 8 AM - 1 AM Weekends: 10 AM - 1 AM |
Reservation |
Contact James Blaine (jblaine@ucsc.edu) or Althea Carlson (alpcarls@ucsc.edu) about the proposed time for your event. |
Stipulations |
May be reserved by any campus group/office for up to four hours. Meetings and activities must have a 20 person minimum projected attendance. |
Classroom 118 |
|
Venue Setting |
Indoor |
Availability |
Contact James Blaine (jblaine@ucsc.edu) or Althea Carlson (alpcarls@ucsc.edu) about the proposed time for your event. |
Reservation |
Contact James Blaine (jblaine@ucsc.edu) or Althea Carlson (alpcarls@ucsc.edu) about the proposed time for your event. |
Stipulations |
May be reserved by any campus group for private meetings or up to 4 hours per day and 4 days per week, at any time. |
Rachel Carson College |
|
Red Room |
|
Venue Setting |
Indoor & Outdoor Spae |
Availability |
Unavailability: Mondays, 7pm - 11pm & Fridays, 7:30pm-10:00pm |
Capacity |
50 seated, 75 standing |
Cost |
$50 |
Reservation |
|
Stipulations |
Can reserve a maximum of 3 times per quarter. If you have any further questions please reach out to the Student Life Assistant at carsonstudentlife@ucsc.edu |
Plaza Tabling Area |
|
Venue Setting |
Outdoor |
Cost |
Free for registered student organizations |
Reservation |
For an event: Complete the Request Form To table: Complete the Tabling Request Form |
Stipulations |
Please note, tables and chairs are NOT provided.If you have any further questions please reach out to the Student Life Assistant at carsonstudentlife@ucsc.edu |
Stevenson College |
|
Stevenson Event Center |
|
Venue Setting |
Indoor |
Availablity |
7 AM - 12 AM **Please note the Stevenson Event Center will be closed for renovations from 11/30/21 - 1/15-22.** |
Capacity |
150 |
Cost |
Fees apply to use this room |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Stevenson Fireside Lounge |
|
Venue Setting |
Indoor |
Availability |
7 AM - 12 AM |
Capacity |
49 |
Cost |
Fees apply to use this room. |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Silverman Conference Room |
|
Venue Setting |
Indoor |
Availability |
7 AM - 12 AM |
Capacity |
27 |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form Stevenson Reservation Information The Silverman's furniture can be moved around by the requester at their discretion but must be put back in the order indicated on the diagram on the wall. |
Other Reservable Spaces |
|
Redwood Lounge |
|
Venue Setting |
Indoors & Outdoor Patio |
Capacity |
47 |
Availability |
Monday to Thursday, 10 AM to 9 PM Friday, 10 AM to 5 PM After-hours or weekend requests are subject to staffing availability. |
Cost |
- Free for registered student organizations sponsored through SOMeCA |
Reservation |
Please fill out this reservation form (5) business days prior to your event. |
McHenry and S&E Library Outside Tabling Areas |
|
Venue Setting |
Outdoor |
Availability |
One organization can table per day at each library. |
|
|
Cost |
Free for registered student organizations. |
Reservation & Stipulations |
Food and beverages outside S&E Library only. |