Home / Plan Your Project / Spaces You Can Reserve

Spaces You Can Reserve

An event proposal must be on file for any event being hosted on campus and must be provided to the facility hosting the event. An authorized representative must fill and submit an event proposal.
Student Organizations must complete Basic Registration prior to reserving space on campus.
For more information, please review Event Guidelines.
If a venue or facility is not listed below, it is currently unavailable for reservations.

Athletics & Recreation | Bay Tree Conference Rooms | Classrooms | College 9 & John R. Lewis College

Athletics & Recreation
Venue Setting	Indoor & Outdoor
East Field	For information about reservable facilities at the East Field House complex, including the East Field, please review the Main Campus - East site.
West Field	For information about reservable facilities at the West Field House complex, please review the Main Campus - West site.
Reservation & Stipulations	Athletics & Recreation Facility Reservation Form Requests need to be submitted minimumlly four (4) weeks prior to the event. Please be advised that not all facility reservation requests can be granted due to Athletics and Recreation or other University programming.

Bay Tree Conference Rooms Reservations for Bay Tree Conference Rooms must be made by your respective SOMeCA Office
Muwekma Ohlone
Venue Setting	Indoors
Capacity	20
Cost	Free for registered student organizations. Please note there are media fees charged for media equipment. There may be a $23.50 flat fee for any cleaning or rearrangement of the conference rooms and an additional $23.50 per each additional hour of cleaning/trash removal. All fees will be charged for NO-SHOWS.
Reservation	Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests.
Amah Mutsun
Venue Setting	Indoors
Capacity	22
Cost	Free for registered student organizations. Please note there are media fees charged for media equipment. There may be a $23.50 flat fee for any cleaning or rearrangement of the conference rooms and an additional $23.50 per each additional hour of cleaning/trash removal. All fees will be charged for NO-SHOWS.
Reservation	Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests.
Esselen Nation
Venue Setting	Indoors
Capacity	18
Cost	Free for registered student organizations. Please note there are media fees charged for media equipment. There may be a $23.50 flat fee for any cleaning or rearrangement of the conference rooms and an additional $23.50 per each additional hour of cleaning/trash removal. All fees will be charged for NO-SHOWS.
Reservation	Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests.
Cervantes & Velasquez
Venue Setting	Indoors
Capacity	60
Cost	Free for registered student organizations. Please note there are media fees charged for media equipment. There may be a $23.50 flat fee for any cleaning or rearrangement of the conference rooms and an additional $23.50 per each additional hour of cleaning/trash removal. All fees will be charged for NO-SHOWS.
Reservation	Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests.
Patio 1
Venue Setting	Outdoors
Capacity	Table Seating: 12, Standing: 115
Cost	Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS.
Reservation	Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests.
Patio 2
Venue Setting	Outdoors
Capacity	Table Seating: 28, Standing: 179
Cost	Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS.
Reservation	Registered Student Organizations need to contact the SOAR Office (soar@ucsc.edu) for reservation requests.

Classrooms
Venue Setting	Indoor
Availability	Classrooms are available from 8 AM - 11 PM. M-F requests will be reviewed after the 2nd week of instruction. Requests during the first two weeks of instruction wil be declined. Response to requests will require a minimum of 2-3 business days, sometimes longer during our busiest times. Same-day requests will be declined.
Capacity	Various
Cost	May be additional charges for Learning Support Services is A/V is needed.
Reservation	To reserve a classroom, please complete a Classroom Reservation Request For inquiries or cancelations please email the SOAR Office (soar@ucsc.edu)

College 9 & John R. Lewis College No reservations for ongoing meetings will be approved (i.e. every Tuesday at 5pm). Groups not affiliated with College 9 or John R. Lewis College are limited to no more than 3-4 reservations per-quarter, depending on availability.
Namaste Lounge
Venue Setting	Indoor
Availability	To inquire about availability, please complete the reservation request form.
Capacity	Standing: 100 Assembly: 70
Cost	There is no venue fee for registered student organizations. If tech is requested, there may be a Support Fee of $25 per hour, per Student Tech Crew member.
Reservation & Stipulations	Lounge Reservation Request Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal.
Multipurpose Room
Venue Setting	Indoor
Availability	Monday - Thursday 8 AM - 10 PM Maximum of one event per week Friday - Sunday Maximum of one a daytime event: 8 AM - 5 PM Maximum of one an evening event: 5 PM - 12 AM Maximum of two events per weekend
Capacity	Assembly Seating: 350 Dining Seating: 200
Cost	There is no venue fee for registered student organizations. If tech is requested, there may be a Support Fee of $25 per hour, per Student Tech Crew member.
Reservation & Stipulations	Event Center Reservation Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal.
Social Sciences Lawn
Venue Setting	Outdoors
Availability	Monday - Thursday 8am - 7pm: no amplified sound while classes are in session 7pm - 10pm: no amplified sound during quiet hours Friday 8am - 5pm: without amplified sound while classes are in session 5pm - 12am: no amplified sound during quiet hours Saturday 8am - 12pm: no amplified sound early in the morning 12pm - 12am: no amplified sound during quiet hours Sunday 8am - 12pm: no amplified sound early in the morning 12pm - 10pm: no amplified sound during quiet hours
Capacity	150
Cost	$65
Reservation & Information	Outdoor Venue Reservation Request Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue.

Cowell College
Founders Glen
Venue Setting	Outdoor
Availability	This space is available for reservation for occasional events. To inquire about availability, please complete the reservation request form.
Capacity	150
Cost	$65
Reservation	Outdoor Venue Reservation Request Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for Venues.
Cowell Courtyard
Venue Setting	Outdoor
Availability	This space is available for reservation for occasional events. To inquire about availability, please complete the reservation request form.
Capacity	30
Cost	$130
Reservation	Outdoor Venue Reservation Request Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for Venues.
Mary Holmes Fireside Lounge
Venue Setting	Indoor
Availability	This space is available for reservation for occasional events. To inquire about availability, please complete the reservation request form.
Capacity	65
Cost	There is no venue fee for registered student organizations. If tech is requested, there may be a Support Fee of $25 per hour, per Student Tech Crew member.
Reservation	Lounge Reservation Request Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for Venues.

Crown College Lounge spaces in Crown and Merrill are not currently reservable
Crown Courtyard
Venue Setting	Outdoor
Availability	This space is available for reservation for occasional events. To inquire about availability, please complete the reservation request form.
Capacity	30
Cost	$65
Reservation & Stipulations	Outdoor Venue Reservation Request Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for Venues.

Kresge College
Reservation	The Kresge Student Lounge and Kresge Seminar Room 159 are currently under construction and not available for reservation. It is anticipated these rooms will reopen upon completion of the Kresge Renewal Project in Fall of 2025.

Merrill College Lounge spaces in Crown and Merrill are not currently reservable.
Merrill Courtyard/Plaza
Venue Setting	Outdoor
Availability	This space is available for reservation for occasional events. To inquire about availability, please complete the reservation request form.
Capacity	Standing: 349 Auditorium: 250 Dining: 116
Cost	$65
Reservation & Stipulations	Outdoor Venue Reservation Request Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for Venues. Please note, reservation of the plaza does not include reservation of the lawn.
Cultural Center at Merrill
Venue Setting	Indoor
Availability	7 AM - 11 PM SOAR Event Proposal must be completed least 48 hours in advance
Capacity	Standing: 750 Auditorium: 550
Cost	There is no venue fee for registered student organizations. If tech is requested, there may be a Support Fee of $25 per hour, per Student Tech Crew member.
Reservation & Stipulations	Event Center Reservation Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal. *To keep in mind when reserving this space: If you request a reservation only 1-2 weeks in advance, we likely won’t have the space or staff to accommodate you; spring quarter events book up months in advance; and any event planned within the first two weeks of the quarter should be booked at least a month in advance.*

Oakes College Groups not affiliated with Oakes College or Rachel Carson College are limited to no more than 3-4 reservations per-quarter, depending on availability.
Oakes Learning Center
Venue Setting	Indoor
Availability	Facilities reservations do not open until the second Monday of each quarter. If you send a facility reservation before then, you may not receive a response until reservations officially open. Unavailable for reservations Monday-Friday from 9 AM to 5 PM due to ongoing supplemental instruction during the academic year. Additionally not open to any reservations prior to and during finals week.
Capacity	Seated: 150 Standing: 300
Cost	There is no venue fee for registered student organizations. If tech is requested, there may be a Support Fee of $25 per hour, per Student Tech Crew member.
Reservations & Stipulations	Oakes & RCC Facilities Reservation Form Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. All requests must be submitted a minimum of TWO WEEKS before reservation date. If it is not submitted within this time frame Tech Crew Support cannot be guaranteed. Oakes Facilities Reservation Guidelines
Oakes Lower Lawn
Venue Setting	Outdoor
Availability	For availability, contact oakespro@ucsc.edu.
Capacity	500
Cost	$130 Oakes Tech Crew Fees vary based on package chosen in reservation form.
Reservation & Stipulations	Oakes & RCC Facilities Reservation Form Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. If your event requires electricity, it is highly recommended you rent a generator from a third party vendor. The outlet on the lower lawn is unreliable and limited in how much energy it can supply. Vehicles may not drive on the lawn. If you are planning to host a BBQ, be sure to submit an "Open Flame/Cooking Application and Permit" to the UCSC Deputy Campus Fire Marshal for approval, at least 10 days in advance. If your event requires outdoor amplified sound, please submit a request form to Student Life Assistant at oakespro@ucsc.edu. All requests must be submitted a minimum of TWO WEEKS before reservation date. If it is not submitted within this time frame Tech Crew Support cannot be guaranteed. Oakes Facilities Reservation Guidelines
Oakes Upper Lawn
Venue Setting	Outdoor
Availability	For availability, contact oakespro@ucsc.edu
Capacity	300
Cost	$45
Reservation & Stipulations	Oakes & RCC Facilities Reservation Form Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. If you are planning to host a BBQ, be sure to submit an "Open Flame/Cooking Application and Permit" to the UCSC Deputy Campus Fire Marshal for approval, at least 10 days in advance. If your event requires outdoor amplified sound, please submit a request form to the Student Life Assistant at oakespro@ucsc.edu . All requests must be submitted a minimum of TWO WEEKS before reservation date. If it is not submitted within this time frame Tech Crew Support cannot be guaranteed. Oakes Facilities Reservation Guidelines
Oakes Amphitheater
Venue Setting	Outdoor
Availability	For availability, contact oakespro@ucsc.edu
Capacity	250
Cost	$45
Reservation & Stipulations	Oakes & RCC Facilities Reservation Form Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. If your event requires outdoor amplified sound, please submit a request form to the Student Life Assistant at oakespro@ucsc.edu . All requests must be submitted a minimum of TWO WEEKS before reservation date. If it is not submitted within this time frame Tech Crew Support cannot be guaranteed. Oakes Facilities Reservation Guidelines
Kahlo & Shabazz Picnic Areas
Venue Setting	Outdoor
Availability	For availability, contact oakespro@ucsc.edu
Capacity	20 per Picnic Area
Cost	There is no venue fee for registered student organizations.
Reservation & Stipulations	Oakes & RCC Facilities Reservation Form Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. Kahlo and Shabazz Picnic Areas do not have fire pits. If your event requires outdoor amplified sound, please submit a request form to the Student Life Assistant at oakesprograms@ucsc.edu. Oakes Facilities Reservation Guidelines

Porter College
George P. Hitchcock Lounge
Venue Setting	Indoor
Availability	Monday - Friday: 8 AM - 1 AM Saturday & Sunday: 10 AM - 1 AM
Capacity	20 person minimum
Cost	$0
Reservation & Stipulations	To reserve, contact James Blaine (jblaine@ucsc.edu) or Porter College Activities Office at (831) 459-2857 Meetings and activities must have a 20 person minimum projected attendance and event reservation may not exceed 4 hours. Porter Facilities Event Guidelines
Classroom 118
Venue Setting	Indoor
Availability	By Key access only. For inquiries, contact James Blaine (jblaine@ucsc.edu) or Porter College Activities Office at (831) 459-2857
Cost	$45
Reservation & Stipulations	To reserve, contact James Blaine (jblaine@ucsc.edu) or Porter College Activities Office at (831) 459-2857 May be reserved for up to 4 hours per day and 4 days per week, at any time. Porter Facilities Event Guidelines
Porter Dining Hall Foyer
Venue Setting	Indoor
Availability	Monday - Friday: 7 AM - 1 AM
Reservation & Stipulations	For tabling and displays, please contact James Blaine (jblaine@ucsc.edu) or Porter College Activities Office at (831) 459-2857 Cannot be reserved as a stand alone venue. When Dining Hall is reserved, the foyer is automatically included.
Porter & Kresge Dining Hall
Venue Setting	Indoor
Availability	Friday & Saturday: 8:30 PM - 11:30 PM
Cost	Venue Fee: $150 If tech is requested, there may be a Support Fee of $25 per hour, per Student Tech Crew member.
Reservation & Stipulations	To reserve, contact James Blaine (jblaine@ucsc.edu) or Porter College Activities Office at (831) 459-2857 Groups reserving the space must clean up after themselves and leave the space (including furniture) in the same manner in which it was found.

Rachel Carson College Groups not affiliated with Oakes College or Rachel Carson College are limited to no more than 3-4 reservations per-quarter, depending on availability.
Red Room
Venue Setting	Indoor & Outdoor
Availability	9 AM - 11 PM Unavailable: Mondays, 7 PM - 11 PM & Wednesdays, 7 PM - 10 PM Reservations for space begin on: Fall Quarter: (Fall Week 1 through Winter Week 1) Winter Quarter: (Winter Week 2 through Spring Week 1) Spring Quarter: (Spring Week 2 through Spring Week 10)
Capacity	Seating: 50 Standing: 75
Cost	There is no venue fee for registered student organizations. Please note Tech Crew unavailable for RCC Red Room.
Reservation & Stipulations	Oakes & RCC Facilities Reservation Form Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event. If your event requires outdoor amplified sound, please submit a request form to the Student Life Assistant at oakespro@ucsc.edu . All requests must be submitted a minimum of TWO WEEKS before reservation date. Please note your reservation does NOT include any adaptors for laptops to connect to TV, any sound equipment, or any tables/chairs beyond what is already in the room. Groups can reserve a maximum of 3 times per quarter. Venue Information

Stevenson College
Stevenson Event Center
Venue Setting	Indoor
Availablity	7 AM - 12 AM
Capacity	400
Cost	There is no venue fee for registered student organizations. If tech is requested, there may be a Support Fee of $25 per hour, per Student Tech Crew member.
Reservation & Stipulations	Event Center Reservation Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal.
Stevenson Fireside Lounge
Venue Setting	Indoor
Availability	8 AM – 2 AM
Capacity	49
Cost	There is no venue fee for registered student organizations.
Reservation & Stipulations	Lounge Reservation Request Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for Venues.

Stevenson Courtyard
Venue Setting	Outdoor
Availability	This space is available for reservation for occasional events. To inquire about availability, please complete the reservation request form
Capacity	49
Cost	$65
Reservation & Stipulations	Outdoor Venue Reservation Request Form Venue Information Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for Venues.

Other Reservable Spaces
Redwood Lounge
Venue Setting	Indoors & Outdoor Patio
Availability	Monday to Thursday: 10 AM to 9 PM Friday: 10 AM to 5 PM Fridays after 5 PM or weekend reservations are limited and will be based on student staff availability
Capacity	63
Cost	Free for registered student organizations sponsored through SOMeCA Weekend reservations include a $15.50/hour fee Student organizations sponsored by a campus faculty members or other units (non-SOMeCA), and campus units: $35/hour
Reservation & Stipulation	Please fill out this reservation form (5) business days prior to your event.
McHenry and S&E Library Outside Tabling Areas
Venue Setting	Outdoor
Availability	One organization can table per day at each library.
Email	saraht@ucsc.edu
Cost	Free for registered student organizations.
Reservation & Stipulations	Library Tabling Proposal Form Please note, tables and chairs are NOT provided. There is no amplified sound permitted You may not use building outlets
Hay Barn
Venue Setting	Indoor/Outdoor
Availability	Please contact haybarn@ucsc.edu for availability.
Capacity	150 in main hall
Cost	Weekday $400 for 4 hrs $550 for 8 hrs Weekend $500 for 4 hrs $900 for 8 hrs Security Deposit of $1000 refundable post-event if no damage to building or premises or violations of Use Agreement occur.
Reservation & Stipulation	To reserve, contact the Reservation Coordinator (haybarn@ucsc.edu) There is a 10pm sound ordinance that requires all amplified music be cut at 10pm. There is a mandatory 11pm event end time. No balloons allowed anywhere on the property
Student Union Deck
Venue Setting	Outdoor
Availability	Monday to Thursday: 10 AM to 9 PM Friday: 10 AM to 5 PM Fridays after 5 PM or weekend reservations are limited and will be based on student staff availability
Capacity	49
Cost	Free for registered student organizations sponsored through SOMeCA Weekend reservations include a $15.50/hour fee Student organizations sponsored by a campus faculty members or other units (non-SOMeCA), and campus units: $35/hour
Reservation	Please fill out this reservation form (5) business days prior to your event.
Thimann Courtyard
Venue Setting	Outdoor
Availability	For availability please contact dycgreen@ucsc.edu. This space is available for reservation for occasional events.

Spaces You Can Reserve

Athletics & Recreation

Bay Tree Conference Rooms

Muwekma Ohlone

Amah Mutsun

Esselen Nation

Cervantes & Velasquez

Patio 1

Patio 2

Classrooms

College 9 & John R. Lewis College

Namaste Lounge

Multipurpose Room

Social Sciences Lawn

Cowell College

Founders Glen

Cowell Courtyard

Mary Holmes Fireside Lounge

Crown College

Crown Courtyard

Kresge College

Merrill College

Merrill Courtyard/Plaza

Cultural Center at Merrill

Oakes College

Oakes Learning Center

Oakes Lower Lawn

Oakes Upper Lawn

Oakes Amphitheater

Kahlo & Shabazz Picnic Areas

Porter College

George P. Hitchcock Lounge

Classroom 118

Porter Dining Hall Foyer

Porter & Kresge Dining Hall

Rachel Carson College

Red Room

Stevenson College

Stevenson Event Center

Stevenson Fireside Lounge

Stevenson Courtyard

Other Reservable Spaces

Redwood Lounge

McHenry and S&E Library Outside Tabling Areas

Hay Barn

Student Union Deck

Thimann Courtyard