Spaces You Can Reserve
Please note: Campus facilities may be more impacted by COVID-19 restrictions and construction. SOMeCA staff will update this guide as we confirm venue availability. Please contact your advisor for direct inquiries.
- An event proposal must be on file for any event being hosted on campus and must be provided to the facility hosting the event. An authorized representative must fill and submit an event proposal.
- Student Organizations must complete Basic Registration prior to reserving space on campus.
- For all indoor venue settings: max capacity is set at 25 individuals.
- For more information, please review Event Guidelines.
- If a venue or facility is not listed below, it is currently unavailable for reservations.
Bay Tree Conference Rooms | Classrooms | Colleges 9 | Cowell | Crown | John R. Lewis College
| Kresge | Merrill | Oakes | Athletics & Recreation | Porter | Rachel Carson | Stevenson
Bay Tree Conference Rooms**Reservations for Bay Tree Conference Rooms must be made by your respective SOMeCA Office** |
|
Muwekma Ohlone |
|
Venue Setting |
Indoors |
Capacity |
20 Indoor venues must have double the capacity of the event attendees, allowing for physical distancing and air flow (e.g. if you event attendance is 10 individuals, the venue capacity must be 20 or more) |
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Amah Mutsun |
|
Venue Setting |
Indoors |
Capacity |
22 Indoor venues must have double the capacity of the event attendees, allowing for physical distancing and air flow (e.g. if you event attendance is 10 individuals, the venue capacity must be 20 or more) |
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Esselen Nation |
|
Venue Setting |
Indoors |
Capacity |
18 Indoor venues must have double the capacity of the event attendees, allowing for physical distancing and air flow (e.g. if you event attendance is 10 individuals, the venue capacity must be 20 or more) |
Cost | Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation | Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Cervantes & Velasquez |
|
Venue Setting |
Indoors |
Capacity |
53 Indoor venues must have double the capacity of the event attendees, allowing for physical distancing and air flow (e.g. if you event attendance is 10 individuals, the venue capacity must be 20 or more) |
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Patio 1 |
|
Venue Setting |
Outdoors |
Capacity |
107, Seating Capacity 12~ |
Cost | Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation | Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Patio 2 |
|
Venue Setting |
Outdoors |
Capacity |
78, Seating Capacity is at 29~ |
Cost |
Free for registered student organizations. Please note there are media fees charged for media equipment. All fees will be charged for NO-SHOWS. |
Reservation |
Please meet with your organization's Advisor or Peer Advisor and fill out an Event Proposal for UCSC Facilities/Venue. |
Classrooms |
|
Venue Setting | Indoor |
Availability |
Spring Quarter 2022 Classroom reservations are unavailable the first two weeks of the quarter due to class re-assignment and scheduling. For Week 3 - 10 reservations, please submit an event proposal 5 business days before the scheduled event (10 business days is recommended). To see classroom availability, please visit: https://registrar.ucsc.edu/classrooms/scheduling/index.html |
Capacity |
Indoor venues will be capped at 75% capacity of the event attendees, allowing for physical distancing and air flow to remain in compliance with recommended Environmental Health & Safety guidelines. |
Cost | Free, additional fees required for media equipment. |
Reservation |
Complete the Classroom Reservation Event Proposal through Docusign. For email inquiries: classrm@ucsc.edu or soar@ucsc.edu |
Colleges 9 & John R. Lewis College |
|
Namaste Lounge |
|
Venue Setting |
Indoor |
Capacity |
75 |
Cost |
$100 |
Reservation |
Reservation Form must be submitted a minimum of two weeks before reservation date. |
Stipulations |
All reservations and/or SOMeCA Event Proposal Forms must be completed a minimum of 3 business days in advance of the event date. |
Multipurpose Room |
|
Venue Setting |
Indoor |
Availability |
|
Capacity |
150 |
Cost |
$150 for registered student organizations |
Reservation |
Reservation Form must be submitted a minimum of two weeks before reservation date. |
Stipulations |
All reservations and/or SOMeCA Event Proposal Forms must be completed a minimum of 3 business days in advance of the event date. |
Cowell College |
|
Cowell Conference Room 132 |
|
Venue Setting |
Indoor |
Capacity |
49 |
Cost |
There is no cost to use this space, however, groups may be charged for damages/cleaning. |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Founders Glen |
|
Venue Setting |
Outdoor |
Cost |
Free for registered student organizations. |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Stipulations |
Only available for occasional events |
Cowell Courtyard |
|
Venue Setting |
Outdoor |
Cost |
Free for registered student organizations |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Cowell Fireside Lounge |
|
Venue Setting |
Indoor |
Capacity |
65 |
Cost |
$100 |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Crown College |
|
Crown Fireside Lounge |
|
Venue Setting |
Indoor |
Capacity |
20 seated, 35 standing |
Cost |
There is no cost to use this space, however, groups may be charged for damages/cleaning. |
Reservation |
|
Stipulations |
48 hours advance notice required Read here for more policies: https://crown.ucsc.edu/activities/room-reservations/index.html |
Crown Courtyard |
|
Venue Setting |
Outdoor |
Cost |
Free for registered student organizations |
Reservation |
Crown/Merrill Room Reservation Form |
Kresge College |
|
Seminar Room 159 |
|
Venue Setting |
Indoor |
Capacity |
80 |
Cost |
$75 |
Reservation |
Kresge Programs Office at (831) 459-3925 or email kresgeacpc@ucsc.edu and complete this form. |
Student Lounge |
|
Venue Setting |
Indoor |
Capacity |
20 |
Cost |
Free for registered student organizations. |
Reservation |
Kresge Programs Office at (831) 459-3925 or email kresgeacpc@ucsc.edu and complete this form. |
Merrill College |
|
Merrill Courtyard/Plaza |
|
Venue Setting |
Outdoor |
Cost |
Free for registered student organizations |
Reservation |
|
Stipulations |
48 hours advance notice required Event must abide by Student Policies & Regulations Handbook and use of university property for free speech guidelines. |
Baobab Lounge |
|
Venue Setting |
Indoor |
Capacity |
20 seated, 30 standing |
Cost |
Free for registered student organizations. |
Reservation |
Crown/Merrill Room Reservation Form |
Stipulations |
Baobab Lounge Reservation Policies Access: 9 AM to 12 AM 48 hours advance notice required Event must abide by Student Policies & Regulations Handbook and use of university property for free speech guidelines. |
Cultural Center at Merrill |
|
Venue Setting |
Indoor |
Capacity |
350 seated, 400 standing |
Reservation |
Crown/Merrill Room Reservation Form |
Stipulations |
Cultural Center at Merrill Reservation Policies |
Athletics & Recreation |
|
East Field (Upper Field) |
|
Venue Setting |
Outdoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Capacity |
100 |
Cost |
Assessed by facility |
Reservation |
Must submit this form at least 4 weeks prior to the event. |
Stipulations |
Facility Use Permit must be emailed 3 weeks prior to event. |
East Remote Field (Lower Field) |
|
Venue Setting |
Outdoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Capacity |
100 |
Cost |
Assessed by facility |
Reservation |
Must submit this form at least 4 weeks prior to the event. |
Stipulations |
Facility Use Permit must be emailed 3 weeks prior to event. |
East Gym |
|
Venue Setting |
Indoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Cost |
Assessed by facility |
Reservation |
Must submit this form at least 4 weeks prior to the event. |
Stipulations |
Facility Use Permit must be emailed 3 weeks prior to event. |
East Tennis Courts |
|
Venue Setting |
Outdoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Cost |
Assessed by facility |
Reservation |
Must submit this form at least 4 weeks prior to the event. |
Stipulations |
Facility Use Permit must be emailed 3 weeks prior to event. |
East Outdoor Basketball Courts |
|
Venue Setting |
Outdoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Cost |
Assessed by facility |
Reservation |
Must submit this form at least 4 weeks prior to the event. |
Stipulations |
Facility Use Permit must be emailed 3 weeks prior to event. |
East Sand Volleyball Courts |
|
Venue Setting |
Outdoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Cost |
Assessed by facility |
Reservation |
Must submit this form at least 4 weeks prior to the event. |
Stipulations |
Facility Use Permit must be emailed 3 weeks prior to event. |
Pool |
|
Venue Setting |
Outdoor |
Availability |
Hours subject to change weekly, updated hours will be posted here |
Cost |
Assessed by facility |
Reservation |
Must submit this form at least 4 weeks prior to the event. |
Stipulations |
Facility Use Permit must be emailed 3 weeks prior to event. |
West Tennis Courts |
|
Venue Setting |
Indoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Capacity |
4 persons per court |
Cost |
Assessed by facility |
Reservation |
Must submit this form at least 4 weeks prior to the event. |
Stipulations |
Facility Use Permit must be emailed 3 weeks prior to event. |
Activity Room |
Venue Setting | Indoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Capacity | Capacity varies by activity. |
Cost | Assessed by facility |
Reservation | Must submit this form at least 4 weeks prior to the event. |
Stipulations | Facility Use Permit must be emailed 3 weeks prior to event. |
Dance Studio |
Venue Setting | Indoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Capacity | 45 |
Cost | Assessed by facility. |
Reservation | Must submit this form at least 4 weeks prior to the event. |
Stipulations |
Sound systems are not to be used without prior authorization. Facility Use Permit must be emailed 3 weeks prior to event |
Martial Arts Studio |
Venue Setting | Indoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Capacity | Room capacity varies by activity |
Cost | Assessed by facility. |
Reservation | Must submit this form at least 4 weeks prior to the event. |
Stipulations | Facility Use Permit must be emailed 3 weeks prior to event. |
Multipurpose Room |
Venue Setting | Indoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Cost | Assessed by facility. |
Reservation | Must submit this form at least 4 weeks prior to the event. |
Stipulations | Facility Use Permit must be emailed 3 weeks prior to event. |
Racquetball Courts |
Venue Setting | Indoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Capacity | 20 |
Cost | Assessed by facility. |
Reservation | Must submit this form at least 4 weeks prior to the event. |
Stipulation | Facility Use Permit must be emailed 3 weeks prior to event. |
Racquetball Courts |
Venue Setting | Outdoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Capacity | 100 |
Cost | Assessed by facility. |
Reservation | Must submit this form at least 4 weeks prior to the event. |
Stipulations | Facility Use Permit must be emailed 3 weeks prior to event. |
West Outdoor Basketball Courts |
Venue Setting | Outdoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Cost | Assessed by facility. |
Reservation | Must submit this form at least 4 weeks prior to the event. |
Stipulations | Facility Use Permit must be emailed 3 weeks prior to event. |
West Sand Volleyball Courts |
Venue Setting | Outdoor |
Availability |
Monday - Thursday:
Friday:
Weekends: 10:30 AM - 2:30 PM |
Cost | Assessed by facility. |
Reservation | Must submit this form at least 4 weeks prior to the event. |
Stipulations | Facility Use Permit must be emailed 3 weeks prior to event. |
Porter College |
|
George P. Hitchcock Lounge |
|
Venue Setting |
Indoor |
Availability |
Weekdays: 8 AM - 1 AM Weekends: 10 AM - 1 AM |
Reservation |
Contact James Blaine or the ACPC, Porter College Activities Office, 831-459-2857 or portacpc@ucsc.edu. |
Stipulations |
May be reserved by any campus group/office for up to four hours. Meetings and activities must have a 20 person minimum projected attendance. |
Porter & Kresge Dining Hall |
|
Venue Setting |
Indoor |
Availability |
Awaiting confirmed hours. |
Classroom 118 |
|
Venue Setting |
Indoor |
Availability |
Contact James Blaine or the ACPC about the proposed time for your event. |
Reservation |
Contact James Blaine or the ACPC, Porter College Activities Office, 831-459-2857 or portacpc@ucsc.edu |
Stipulations |
May be reserved by any campus group for private meetings or up to 4 hours per day and 4 days per week, at any time. |
Rachel Carson College |
|
Red Room |
|
Venue Setting |
Indoor & Outdoor Spae |
Availability |
Unavailability: Mondays, 7pm - 11pm & Fridays, 7:30pm-10:00pm |
Capacity |
50 seated, 75 standing |
Cost |
$50 |
Reservation |
|
Stipulations |
Can reserve a maximum of 3 times per quarter. |
West Field |
|
Venue Setting |
Outdoor |
Cost |
Assessed by facility. |
Reservation |
|
Plaza Tabling Area |
|
Venue Setting |
Outdoor |
Cost |
Free for registered student organizations |
Reservation |
For an event: Complete the Request Form To table: Complete the Tabling Request Form |
Stevenson College |
|
Stevenson Event Center |
|
Venue Setting |
Indoor |
Availablity |
7 AM - 12 AM **Please note the Stevenson Event Center will be closed for renovations from 11/30/21 - 1/15-22.** |
Capacity |
400 |
Cost |
Fees apply to use this room |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Stevenson Fireside Lounge |
|
Venue Setting |
Indoor |
Availability |
7 AM - 12 AM |
Capacity |
49 |
Cost |
Fees apply to use this room. |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Silverman Conference Room |
|
Venue Setting |
Indoor |
Availability |
7 AM - 12 AM |
Capacity |
27 |
Reservation |
Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form |
Other Reservable Spaces |
|
Redwood Lounge |
|
Venue Setting |
Indoors & Outdoor Patio |
Availability |
Starting on 2/7/22, Monday to Friday from 11:30 AM to 5 PM. |
Cost |
- Free for registered student organizations sponsored through SOMeCA |
Capacity |
25 Indoors |
Reservation |
Please fill out this reservation form (5) business days prior to your event. |
McHenry and S&E Library Outside Tabling Areas |
|
Venue Setting |
Outdoor |
Availability |
One organization can table per day at each library. |
|
|
Cost |
Free for registered student organizations. |
Reservation |