Reservable Spaces

Please note: Campus facilities may be more impacted by COVID-19 restrictions and construction. SOMeCA staff will update this guide as we confirm venue availability. Please contact your advisor for direct inquiries. 

An event proposal must be on file for any event being hosted on campus and must be provided to the facility hosting the event.

Student Organizations must complete Basic Registration prior to reserving space on campus.

For all indoor venue settings: max capacity is set at 25 individuals.

For more information, please review Event Guidelines.

If a venue or facility is not listed below, it is currently unavailable for reservations.

 

Bay Tree Conference Rooms   |   Colleges 9 & 10   |   Cowell   |   Crown   |   Kresge   |   Merrill

Oakes   |  Athletics & Recreation   |  Porter   |   Rachel Carson   |   Stevenson   |   Other Reservable Spaces

Bay Tree Conference Rooms

**Reservations for Bay Tree Conference Rooms must be made by your respective SOMeCA Office**

Muwekma Ohlone

Availablity

Currently unavailable to be reserved.

Amah Mutsun

Availability

Currently unavailable to be reserved.

Esselen Nation

Availability

Currently unavailable to be reserved.

Cervantes & Velasquez

Availability

Currently unavailable to be reserved.

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Colleges 9 & 10

Namaste Lounge

Venue Setting

Indoor

Capacity

75

Cost

$100

Reservation

Reservation Form must be submitted a minimum of two weeks before reservation date.

Stipulations

All reservations and/or SOMeCA Event Proposal Forms must be completed a minimum of 3 business days in advance of the event date.

Multipurpose Room

Venue Setting

Indoor

Availability

  • Friday: 3pm to 7pm
  • Saturday: 9am - 7pm (Events must end by 7PM)
  • Sunday: 9am - 7pm (Events must end by 7PM)

Capacity

150

Cost

$150 for registered student organizations

Reservation

Reservation Form must be submitted a minimum of two weeks before reservation date.

Stipulations

All reservations and/or SOMeCA Event Proposal Forms must be completed a minimum of 3 business days in advance of the event date.

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Cowell College

Cowell Conference Room 132

Venue Setting

Indoor

Capacity

49

Cost

There is no cost to use this space, however, groups may be charged for damages/cleaning.

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

Founders Glen

Venue Setting

Outdoor

Cost

Free for registered student organizations.

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

Stipulations

Only available for occasional events

Cowell Courtyard

Venue Setting

Outdoor

Cost

Free for registered student organizations

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

Cowell Fireside Lounge

Venue Setting

Indoor

Capacity

65

Cost

$100

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

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Kresge College

Seminar Room 159

Venue Setting

Indoor

Capacity

80

Cost

$75

Reservation

Kresge Programs Office at (831) 459-3925 or email kresgeacpc@ucsc.edu and complete this form.

Student Lounge

Venue Setting

Indoor

Capacity

20

Cost

Free for registered student organizations.

Reservation

Kresge Programs Office at (831) 459-3925 or email kresgeacpc@ucsc.edu and complete this form.

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Merrill College

Merrill Courtyard/Plaza

Venue Setting

Outdoor

Cost

Free for registered student organizations

Reservation

Crown/Merrill Room Reservation Form

Stipulations

48 hours advance notice required

Event must abide by Student Policies & Regulations Handbook and use of university property for free speech guidelines.

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Oakes College

Oakes Learning Center

Venue Setting

Indoor

Availability

Monday - Friday: after 5:15 PM

Unavailable week before finals and finals week

Capacity

150

Cost

$150

Reservation

Oakes Facilities Reservation Form

Stipulations

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

Guzman Room

Venue Setting

Indoor

Capacity

50

Cost

$75

Reservation

Oakes Facilities Reservation Form

Stipulations

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

Oakes Lower Lawn

Venue Setting

Outdoor

Capacity

100

Capacity based on approved event guidelines.

Cost

$200

Reservation

Oakes Facilities Reservation Form

Stipulations

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

Oakes Upper Lawn

Venue Setting

Outdoor

Capacity

100

Capacity based on approved event guidelines.

Cost

$50

Reservation

Oakes Facilities Reservation Form

Stipulations

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

Oakes Amphitheater

Venue Setting

Outdoor

Capacity

100

Capacity based on approved event guidelines.

Cost

$50

Reservation

Oakes Facilities Reservation Form

Stipulations

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

Kahlo & Shabazz Picnic Areas

Venue Setting

Outdoor

Capacity

20/Picnic Area

Cost

$25

Reservation

Oakes Facilities Reservation Form

Stipulations

Cancellation fee of up to half of facility cost if cancelled within less than 48 hours before event.

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Athletics & Recreation

East Field (Upper Field)

Venue Setting

Outdoor

Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Capacity

100

Cost

Assessed by facility

Reservation

Must submit this form at least 4 weeks prior to the event.

Stipulations

Facility Use Permit must be emailed 3 weeks prior to event.

East Remote Field (Lower Field)

Venue Setting

Outdoor

Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Capacity

100

Cost

Assessed by facility

Reservation

Must submit this form at least 4 weeks prior to the event.

Stipulations

Facility Use Permit must be emailed 3 weeks prior to event.

East Gym

Venue Setting

Indoor

Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Cost

Assessed by facility

Reservation

Must submit this form at least 4 weeks prior to the event.

Stipulations

Facility Use Permit must be emailed 3 weeks prior to event.

East Tennis Courts

Venue Setting

Outdoor

Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Cost

Assessed by facility

Reservation

Must submit this form at least 4 weeks prior to the event.

Stipulations

Facility Use Permit must be emailed 3 weeks prior to event.

East Outdoor Basketball Courts

Venue Setting

Outdoor

Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Cost

Assessed by facility

Reservation

Must submit this form at least 4 weeks prior to the event.

Stipulations

Facility Use Permit must be emailed 3 weeks prior to event.

East Sand Volleyball Courts

Venue Setting

Outdoor

Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Cost

Assessed by facility

Reservation

Must submit this form at least 4 weeks prior to the event.

Stipulations

Facility Use Permit must be emailed 3 weeks prior to event.

Pool

Venue Setting

Outdoor

Availability

Hours subject to change weekly, updated hours will be posted here

Cost

Assessed by facility

Reservation

Must submit this form at least 4 weeks prior to the event.

Stipulations

Facility Use Permit must be emailed 3 weeks prior to event.

West Tennis Courts

Venue Setting

Indoor

Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Capacity

4 persons per court

Cost

Assessed by facility

Reservation

Must submit this form at least 4 weeks prior to the event.

Stipulations

Facility Use Permit must be emailed 3 weeks prior to event.

Activity Room

Venue Setting Indoor
Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Capacity Capacity varies by activity.
Cost Assessed by facility
Reservation Must submit this form at least 4 weeks prior to the event.
Stipulations Facility Use Permit must be emailed 3 weeks prior to event.

Dance Studio

Venue Setting Indoor
Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Capacity 45
Cost Assessed by facility.
Reservation Must submit this form at least 4 weeks prior to the event.
Stipulations

Sound systems are not to be used without prior authorization.

Facility Use Permit must be emailed 3 weeks prior to event

Martial Arts Studio

Venue Setting Indoor
Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Capacity Room capacity varies by activity
Cost Assessed by facility.
Reservation Must submit this form at least 4 weeks prior to the event.
Stipulations Facility Use Permit must be emailed 3 weeks prior to event.

Multipurpose Room

Venue Setting Indoor
Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Cost Assessed by facility.
Reservation Must submit this form at least 4 weeks prior to the event.
Stipulations Facility Use Permit must be emailed 3 weeks prior to event.

Racquetball Courts

Venue Setting Indoor
Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Capacity 20
Cost Assessed by facility.
Reservation Must submit this form at least 4 weeks prior to the event.
Stipulation Facility Use Permit must be emailed 3 weeks prior to event.

Racquetball Courts

Venue Setting Outdoor
Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Capacity 100
Cost Assessed by facility.
Reservation Must submit this form at least 4 weeks prior to the event.
Stipulations Facility Use Permit must be emailed 3 weeks prior to event.

West Outdoor Basketball Courts

Venue Setting Outdoor
Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Cost Assessed by facility.
Reservation Must submit this form at least 4 weeks prior to the event.
Stipulations Facility Use Permit must be emailed 3 weeks prior to event.

West Sand Volleyball Courts

Venue Setting Outdoor
Availability

Monday - Thursday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 10:00 PM

Friday:

  • 6:00 AM - 9:00 AM
  • 11:00 AM - 2:00 PM
  • 4:00 PM - 8:00 PM

Weekends: 10:30 AM - 2:30 PM

Cost Assessed by facility.
Reservation Must submit this form at least 4 weeks prior to the event.
Stipulations Facility Use Permit must be emailed 3 weeks prior to event.

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Porter College

George P. Hitchcock Lounge

Venue Setting

Indoor

Availability

Weekdays: 8 AM - 1 AM

Weekends: 10 AM - 1 AM

Reservation

Contact James Blaine or the ACPC, Porter College Activities Office, 831-459-2857 or portacpc@ucsc.edu.

Stipulations

May be reserved by any campus group/office for up to four hours. Meetings and activities must have a 20 person minimum projected attendance.

Porter & Kresge Dining Hall

Venue Setting

Indoor

Availability

Awaiting confirmed hours.

Classroom 118

Venue Setting

Indoor

Availability

Contact James Blaine or the ACPC about the proposed time for your event.

Reservation

Contact James Blaine or the ACPC, Porter College Activities Office, 831-459-2857 or portacpc@ucsc.edu.

Stipulations

May be reserved by any campus group for private meetings or up to 4 hours per day and 4 days per week, at any time.

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Rachel Carson College

Red Room

Venue Setting

Indoor & Outdoor Spae

Availability

Unavailability: Mondays, 7pm - 11pm & Fridays, 7:30pm-10:00pm

Capacity

50 seated, 75 standing

Cost

$50

Reservation

Complete the Request Form

Stipulations

Can reserve a maximum of 3 times per quarter.

West Field

Venue Setting

Outdoor

Cost

Assessed by facility.

Reservation

Complete the Request Form

Plaza Tabling Area

Venue Setting

Outdoor

Cost

Free for registered student organizations

Reservation

For an event: Complete the Request Form

To table: Complete the Tabling Request Form

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Stevenson College

Stevenson Event Center

Venue Setting

Indoor

Availablity

7 AM - 12 AM

**Please note the Stevenson Event Center will be closed for renovations from 11/30/21 - 1/15-22.**

Capacity

400

Cost

Fees apply to use this room

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

Stevenson Fireside Lounge

Venue Setting

Indoor

Availability

7 AM - 12 AM

Capacity

49

Cost

Fees apply to use this room.

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

Silverman Conference Room

Venue Setting

Indoor

Availability

7 AM - 12 AM

Capacity

27

Reservation

Reservation Coordinator cwst-reservationscoordinator@ucsc.edu or Room Reservation Request Form

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Other Reservable Spaces

Redwood Lounge

Availability

Currently unavailable to be reserved.

Classrooms

Venue Setting

Indoor

Availability

For Fall Quarter, classroom availabilities is as follows:

Week 1 - Week 3

  • Friday: 5:30 PM - 11 PM
  • Saturday & Sunday: 8 AM - 11 PM

Weeks 4 - 10 classrooms reservations will open October 18th.

To see classroom availability, please visit: https://registrar.ucsc.edu/classrooms/scheduling/index.html

Cost

Free, Additional fees for media equipment

Reservation

Complete the Classroom Reservation Event Proposal through Docusign.

For email inquiries: classrm@ucsc.edu

McHenry and S&E Library Outside Tabling Areas

Venue Setting

Outdoor

Availability

One organization can table per day at each library.

Email

saraht@ucsc.edu

Cost

Free for registered student organizations.

Reservation

 

Library Tabling Proposal Form

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